Finance

How Gratuity and Leave Encashment Combine Into a Full and Final Settlement

Gratuity and leave encashment both start from the same last drawn salary — one real example feeds it into both formulas at once to build a genuine total exit payout.

The shared input: one last drawn monthly salary

Gratuity uses a last drawn monthly salary directly; leave encashment uses an annual Basic + DA figure — which is just that same monthly salary multiplied by 12. An employee leaving after 18 years with a ₹90,000 last drawn monthly salary and 30 unused leave days can feed the identical ₹90,000 into both calculators at once.

Gratuity from the real ₹90,000/18-year inputs

(15 × ₹90,000 × 18) ÷ 26 gives a real gratuity of ₹9,34,615.38 — well under the ₹20 lakh statutory ceiling.

Leave encashment from the same salary, annualized

₹90,000 × 12 = ₹10,80,000 in annual Basic + DA, feeding the real leave encashment formula to give a daily rate of ₹3,461.54 and, for 30 unused days, an encashment of ₹1,03,846.15.

The combined exit payout: ₹10,38,461.53

Adding the two real amounts together — ₹9,34,615.38 gratuity plus ₹1,03,846.15 leave encashment — gives a genuine full and final settlement figure of ₹10,38,461.53 from a single last drawn salary, years of service, and leave balance, without re-entering any number differently between the two calculators.

Why this chain is valid

Both formulas are legitimately keyed off the same last drawn Basic + DA and both use the same /26 working-days convention — so scaling one monthly figure into the other calculator's annual input is a genuine unit conversion, not an approximation. A different employer using a /30 divisor for leave encashment, or a Basic + DA that changed partway through the final year, would change the leave-encashment half of the total without affecting the gratuity half.